Short-Term Vacation Rental Agreement

Professional Template Powered by StaySuite - 2025 Edition

📋 Agreement Information

Agreement Date: [AGREEMENT_DATE]
Property Address: [PROPERTY_ADDRESS]
Check-in Date: [CHECK_IN_DATE]
Check-out Date: [CHECK_OUT_DATE]
Rental Period: [RENTAL_PERIOD]
Agreement ID: [AGREEMENT_ID]

⚖️ IMPORTANT LEGAL NOTICE

This is a legally binding contract. Please read all terms carefully before signing.
Consult with legal counsel if you have questions about any provisions.

1. Parties to the Agreement

1.1LANDLORD/HOST:
Name: [HOST_NAME]
Address: [HOST_ADDRESS]
Phone: [HOST_PHONE]
Email: [HOST_EMAIL]
License/Registration #: [LICENSE_NUMBER]
1.2TENANT/GUEST:
Primary Guest Name: [GUEST_NAME]
Address: [GUEST_ADDRESS]
Phone: [GUEST_PHONE]
Email: [GUEST_EMAIL]
ID Number: [GUEST_ID_NUMBER]
1.3ADDITIONAL GUESTS:
Total Number of Guests: [TOTAL_GUESTS]
Names of Additional Guests: [ADDITIONAL_GUESTS]

2. Property Description and Permitted Use

2.1PROPERTY DESCRIPTION: The rental property is located at [PROPERTY_ADDRESS] and includes the following:
a) [BEDROOMS] bedroom(s), [BATHROOMS] bathroom(s)
b) [AMENITIES_LIST]
c) Maximum occupancy: [MAX_OCCUPANCY] guests
d) Parking spaces: [PARKING_SPACES]
2.2PERMITTED USE: The property is to be used solely for temporary residential purposes as a vacation rental. Commercial activities, parties, events, or any illegal activities are strictly prohibited.
2.3OCCUPANCY LIMITS: The property may not be occupied by more than [MAX_OCCUPANCY] guests at any time. Overnight visitors not listed in this agreement are prohibited without prior written consent from Host.

3. Rental Terms and Payment

3.1RENTAL PERIOD: From [CHECK_IN_DATE] at [CHECK_IN_TIME] to [CHECK_OUT_DATE] at [CHECK_OUT_TIME].
3.2PAYMENT BREAKDOWN:
Description Amount
Nightly Rate (× [NUMBER_OF_NIGHTS] nights) $[NIGHTLY_TOTAL]
Cleaning Fee $[CLEANING_FEE]
Security Deposit $[SECURITY_DEPOSIT]
Platform/Service Fees $[SERVICE_FEES]
Taxes (Rate: [TAX_RATE]%) $[TAXES]
TOTAL AMOUNT DUE $[TOTAL_AMOUNT]
3.3PAYMENT SCHEDULE:
a) Initial Payment: $[INITIAL_PAYMENT] due upon booking
b) Final Payment: $[FINAL_PAYMENT] due [DAYS_BEFORE] days before check-in
c) Accepted Payment Methods: [PAYMENT_METHODS]

4. Security Deposit and Damage Policy

4.1SECURITY DEPOSIT: A security deposit of $[SECURITY_DEPOSIT] is required to cover potential damages, excessive cleaning, or violation of agreement terms.
4.2DEPOSIT RETURN: The security deposit will be returned within [DEPOSIT_RETURN_DAYS] days after check-out, minus any deductions for:
a) Damage to property beyond normal wear and tear
b) Missing items or furnishings
c) Excessive cleaning required
d) Late check-out fees
e) Violation of house rules or agreement terms
4.3DAMAGE RESPONSIBILITY: Guest agrees to be responsible for any damage caused by Guest or their invitees beyond normal wear and tear. Host will provide itemized documentation of any deductions.

5. House Rules and Property Guidelines

5.1HOUSE RULES INCORPORATION: The property-specific house rules document is hereby incorporated by reference and forms an integral part of this agreement. Violation of house rules constitutes breach of this agreement.
5.2KEY RULES SUMMARY:
  • No smoking anywhere on the property
  • No parties, events, or gatherings beyond registered guests
  • Quiet hours: [QUIET_HOURS]
  • Check-in: [CHECK_IN_TIME] | Check-out: [CHECK_OUT_TIME]
  • Maximum occupancy: [MAX_OCCUPANCY] guests
  • Pet policy: [PET_POLICY]
  • Parking: [PARKING_RULES]
5.3COMPLIANCE REQUIREMENT: All guests must acknowledge receipt and understanding of the complete house rules document and agree to comply with all provisions.

6. Cancellation and Refund Policy

6.1GUEST CANCELLATION:
a) More than [CANCELLATION_DAYS_1] days before check-in: [REFUND_PERCENTAGE_1]% refund
b) [CANCELLATION_DAYS_2]-[CANCELLATION_DAYS_1] days before check-in: [REFUND_PERCENTAGE_2]% refund
c) Less than [CANCELLATION_DAYS_2] days before check-in: No refund
6.2HOST CANCELLATION: Host may cancel this agreement only for legitimate reasons including property damage, safety concerns, or legal violations. Guest will receive full refund plus compensation as required by applicable platform policies.
6.3NO-SHOW POLICY: Failure to arrive by [NO_SHOW_TIME] on check-in date without notice constitutes forfeiture of all payments.

7. Liability, Insurance, and Risk Allocation

7.1GUEST LIABILITY: Guest assumes all risk of personal injury, property damage, or loss occurring during the rental period. Guest agrees to indemnify and hold harmless Host from any claims arising from Guest's use of the property.
7.2INSURANCE REQUIREMENTS:
a) Guest is strongly encouraged to obtain travel and rental insurance
b) Host maintains property insurance but Guest acknowledges this does not cover Guest's personal belongings or liability
c) Damage protection options available: [DAMAGE_PROTECTION_OPTIONS]
7.3LIMITATION OF LIABILITY: Host's liability is limited to the total amount paid by Guest under this agreement. Host is not liable for indirect, consequential, or punitive damages.

8. Check-in/Check-out and Access

8.1CHECK-IN PROCEDURE:
a) Check-in time: [CHECK_IN_TIME] on [CHECK_IN_DATE]
b) Access method: [ACCESS_METHOD]
c) Early check-in: Available for additional fee of $[EARLY_CHECKIN_FEE] (subject to availability)
8.2CHECK-OUT PROCEDURE:
a) Check-out time: [CHECK_OUT_TIME] on [CHECK_OUT_DATE]
b) Late check-out: $[LATE_CHECKOUT_FEE] per hour after scheduled time
c) Key return procedure: [KEY_RETURN_PROCEDURE]
8.3HOST ACCESS RIGHTS: Host reserves the right to enter the property for emergency situations, maintenance, or inspection with reasonable notice except in emergencies.

9. Force Majeure and Unforeseen Circumstances

9.1FORCE MAJEURE EVENTS: Neither party shall be liable for failure to perform obligations due to circumstances beyond their reasonable control, including but not limited to:
a) Natural disasters, severe weather, or acts of God
b) Government actions, travel restrictions, or health emergencies
c) Utility failures, infrastructure damage, or civil unrest
d) Other circumstances beyond reasonable control
9.2REMEDIES: In case of force majeure events preventing the rental, parties will work in good faith to reschedule or provide appropriate refunds based on the circumstances and timing of the event.

10. Legal Compliance and Regulatory Requirements

10.1LOCAL COMPLIANCE: This rental operation complies with all applicable local, state, and federal regulations including:
a) Business license: [BUSINESS_LICENSE]
b) Occupancy permit: [OCCUPANCY_PERMIT]
c) Fire/safety certification: [SAFETY_CERTIFICATION]
d) Tax registration: [TAX_REGISTRATION]
10.2GUEST OBLIGATIONS: Guest agrees to comply with all applicable laws and regulations during the rental period and acknowledges that violations may result in immediate termination without refund.
10.3TAX OBLIGATIONS: All applicable local occupancy taxes, tourism taxes, and fees are included in the total rental amount unless otherwise specified.

11. Dispute Resolution and Governing Law

11.1GOVERNING LAW: This agreement shall be governed by and construed in accordance with the laws of [GOVERNING_STATE].
11.2DISPUTE RESOLUTION: Any disputes arising from this agreement shall be resolved through:
a) Good faith negotiation between the parties
b) Mediation if negotiation fails
c) Binding arbitration or court proceedings in [JURISDICTION]
11.3VENUE: Any legal proceedings shall be conducted in [COURT_JURISDICTION].

12. Additional Terms and Conditions

12.1ENTIRE AGREEMENT: This agreement, together with the incorporated house rules, constitutes the entire agreement between the parties and supersedes all prior negotiations, representations, or agreements.
12.2MODIFICATIONS: This agreement may only be modified in writing and signed by both parties.
12.3SEVERABILITY: If any provision of this agreement is deemed invalid or unenforceable, the remainder of the agreement shall remain in full force and effect.
12.4DIGITAL SIGNATURES: Electronic signatures are legally binding and acceptable under applicable law including the ESIGN Act and UETA.
12.5NOTICES: All notices must be in writing and delivered to the contact information provided in this agreement.

📝 AGREEMENT EXECUTION

By signing below, both parties acknowledge they have read, understood, and agree to be bound by all terms and conditions of this agreement.

HOST/LANDLORD

Signature
Print Name: [HOST_NAME]
Date: _________________________
Title: Property Owner/Manager

GUEST/TENANT

Signature
Print Name: [GUEST_NAME]
Date: _________________________
ID Verification: [ID_TYPE] #[ID_NUMBER]

WITNESS/NOTARIZATION (If Required)

Witness Signature
Print Name: _________________________
Notary Public (If Required)
Commission: _________________________

This agreement was generated using StaySuite - Professional Property Management Software

Agreement Template v2025.1 | Compliant with 2025 Short-Term Rental Regulations | Document ID: [DOCUMENT_ID]

⚠️ LEGAL DISCLAIMER: This template is for informational purposes only. Consult with qualified legal counsel to ensure compliance with your local jurisdiction's specific requirements and regulations.